Oracle Fusion Global Payroll - Quick Peep

   The Oracle Fusion Global Payroll is a rules-based payroll system empowering workforce cost controls that safeguard the entire workforce is paid on time and according to compensation policy of your organization. Yeah! It is running on Oracle database, the payroll process is using scalable processing engine. This engine is specially designed to make use of the features of the oracle database for parallel processing for best optimal performance. In countries with payroll extensions delivered, and supported, Payroll delivers the payroll tax reporting and regulatory rules required to accurately process payroll and remain in compliance laws of the land you are operating under.

Important features

• Oracle Fusion Payroll is rules based which allows to implementing your pay policy.

• Monitor and manage the payroll process using dashboard.

• Delivered Country extension that available in Oracle Fusion payroll are United States, Canada, China, Kuwait, Saudi Arabia, United Arab Emirates, United Kingdom

• Key functionalities within this module include built-in payroll dashboards, payroll automation with payroll flows/checklists (with embedded analytics), an international human resource and payroll wizard for over 200 countries worldwide, a single global rules engine, and Multi-national & multi-business unit organizations.

• Configurable Payroll checklist.

• Based on the type of payroll provides flexibility on the processing example Bonus payroll is different from the regular payroll.

• Fast formulas allow you to control your business rules.

• Auto retro pay process and payroll administrator can decide on who to process in retro.

Figure 2.0

Quick Pay work area

The figure represents the integration of payroll solution with other modules with input and output.

Quick Pay Payroll process flow (Like Off-Cycle Payroll in PeopleSoft)

#	Step in Flow	Step Description
1	Calculate QuickPay	The task calculates payroll run results for the person, based on the settings provided.
2	Verify Payroll Result	Payroll Person verify the run results on the View Person Process Results page and mark the Verify Payroll Results task complete.
3	Calculate QuickPay Prepayments	The task calculates payment distribution
4	View Prepayment Result	You verify the prepayment results in the Prepayment Results section of the View Person Process Results page, and then mark the verification task as complete.
5	Make a Payment External or  Internal	Internal payment process using Generate Direct Deposit Payments or Generate Cheque Payments then skip to the end of the flow and then run the payment process now or after processing multiple QuickPays for the same payment method.  External Payment Process: Select the Skip Flow action for the Make External Payment task to skip the rest of the tasks in the flow and mark the flow as complete. When you are ready, run the payment process, which will pick up unpaid payments from this QuickPay and any others that match the parameters you provide when you submit the process. If the payment is being made externally, you select the Make Payment action on the Make External Payments page and record information about the external payment, such as the cheque number and reason for generating the payment manually. The application marks the record as Paid so that it will not be included in the normal payment process.
6	Verification	You verify the payment results and mark the task as complete.

Description of each step

Payroll work area with Quick pay

It’s quick peep on Oracle fusion Payroll, You will see follow-up post precisely focusing on the specific area of payroll. 

Time and Labor: What you are using in Oracle Fusion HCM cloud? Decides how you need to setup Time and Labor in Oracle Cloud?

Time and Labor: What you are using in Oracle Fusion HCM cloud? Decides how you need to setup Time and Labor in Oracle Cloud?

How are you using Oracle cloud? What modules, integration point needed? The below post will help you understand what you need to do based on how you are Oracle HCM fusion

• Are you using Oracle Fusion Time and Labor or a third-party time provider for Time and Labor?
• Are you Using Oracle Fusion Global Payroll or a third-party payroll provider for payroll
• Have you enable timesheet and expecting employee to submit a time card if their pay is calculated using time entries

The flow below along with table lists the configuration tasks that depend on what module you are using in the Oracle fusion.

#	Task	Responsible/Decision
1	Create elements for time card entries	All configurations
2	Charging the time reported to right cost center, educate employee on how to enter it on timesheet and cost center associated. Note: If you enable costing overrides, confirm you are using the segments that are enabled for element entry level costing in the Cost Allocation key flexfield.	Optional for all configurations
3	Gather the requirement on data to capture for cost center	Requirement Gathering
4	Are you going to use Oracle Fusion Time and Labor?	Decision
5	Using HCM extract, create a definition of time card elements for loading to payroll	Third-party Time and Labor provider
6	How you want to load Time to Payroll? -       Use the Load Time Card Batches process to upload time entries in an XML file to calculation cards -       Use the Payroll Batch Loader to load element entries	Third-party Time and Labor provider
7	Time card transfer process, the best way is to schedule a process to run periodically during off office hours you may need to schedule it frequently towards the end of time period.	Optional for all configurations
8	Are you planning to use Oracle Fusion Time and Labor?	Decision
9	As per flow if you end up in this step, it mean you are using Oracle Fusion Global HR and Time and Labor but not payroll, which means you need to transfer time card to third party payroll system Use HCM extract and create extract definition that includes time entries	Third-party payroll provider
10	If worker must complete time card than educate your employee on how to complete timesheet	Decision
11	Notify HR to select Time Card Required field at the Terms or Assignment level when a new hire's pay calculations will depend on time cards	Optional for all configurations

Time and Labor to Payroll Flow

Oracle Fusion/Cloud Work Area

   It is a smart UX design concept “Make it easier for the user is core motive behind this” . A work area comprises the complete set of tasks, searches, reports, embedded analytics, and other related content of the business process that a user needs to accomplish a business goal. The scoping a work area starts with identifying a set of user roles and tasks related to business processes intended to complete in the certain work area. The primary criterion for combining tasks into a single work area is that users should not have to navigate back and forth among multiple work areas to accomplish a particular business process.

   The Role to the function/task mapping concept makes it easy. If Timekeeper wants to review/audit the timesheet using a report and wants to correct those then both access are available in same work area it would be easy for the user.

Example, a timekeeper task of auditing a timesheet, change the cost allocation, verifying paycheck etc. is a daily business activity is centered on accomplishing the same. These are functionally different tasks, each might be placed in a different work area; however, this would require the timekeeper to switch among multiple work areas to perform their business activities. By integrated these task into a single work area to streamline users' work which accomplishes a business goal quicker with pleasant application experience.

Oracle Fusion/Cloud Data loading Techniques

The different available ways of developing inbound integrations to Oracle Fusion HCM?

1. Payroll Batch Loader
2. HCM Data Loader
3. HCM File-Based Loader
4. HCM Spreadsheet Data Loader

• What is Payroll Batch Loader?

• What is HCM data Loader?

• What is HCM File based loader?

• What is HCM Spreadsheet Data Loader?

   The payroll batch loader is used initial migration or mass payroll data entry with predefined batch loader, predefined processes, and web services. The best use if you different time and labor and absence system you can use payroll batch loader to pull the time card data to HCM fusion payroll.

In Payroll system specifically for North American payroll if you are going live in between of the calendar year and converting from another system to Oracle Fusion HCM fusion, its much required and critical task to convert initial earning, deduction, tax balance for each employee before you start to process the payroll. You can use Payroll batch loader

   The most used method HCM Data Loader to load data in bulk from any source to Oracle Fusion HCM.  The HCM Data Loader for data migration can be used for one-time bulk loads, or ongoing data maintenance. HCM Data Loader supports incremental or partial data loading. The method suitable for loading:

-    Complex, hierarchical data

-    Large volumes of data, such as complete system extracts

-    Object history

The benefits of HCM data loader, it supports for the following.

-    HCM data loader provides user keys for integration-enabled objects.

-    Source key

-    User key

-    Oracle Fusion surrogate ID

-    Oracle Fusion GUID (Globally Unique Identifier)

-    Objects from many HCM products: - HCM Data Loader provides a template file for each supported business object hierarchy, which you can use as the basis for your own data files. You generate template files in the Data Exchange work area in the cloud.

-    Configured descriptive and extensible flex field data, translation data, tree hierarchies, person images, and document of record attachments.

The best part of the HCM Data Loader is, it provides a comprehensive user interface for starting data upload, monitoring progress, and reviewing errors. Using web services is the best option to automate data loading.

      The Oracle Fusion HCM File-Based Loader helps to load data in bulk, including business object history, from any data source to Oracle Fusion HCM. File-Based Loader uses the Oracle Fusion HCM load batch data process to load your source data to the Oracle Fusion application tables. The File-Based Loader is best for an initial data upload and ongoing maintenance of the data in Oracle Fusion application.  The maintenance typical activity of file based loader are:

•    To upload changed data periodically if you're continuing to maintain the source data example Additional Pay in Payroll.

•    To perform periodic batch-loading of objects such as new bulk configuration objects like a list of institution address which changes periodically.

The file based loader supports following areas of Oracle Fusion HCM cloud

•    Oracle Fusion Coexistence for HCM

•    Oracle Fusion Enterprise Structures Configurator (ESC)

•    Oracle Fusion HCM Spreadsheet Data Loader

   The loading process is simple, Import data in Object-specific batch, prepare data for loading stage tables and Load the data from stage to fusion application tables.

In release 11, 28 business objects are supported by file based loader.

   HCM spreadsheet based loader is MS-Excel utility provide by Oracle and referred as Oracle ADF Desktop Integration. You need to install this utility to use file based loader. Most commonly used for Absence, compensation, person, assignment and talent business object. The Oracle fusion provides many spreadsheet loaders for specific business object load.

   Commonly you need to first create the spreadsheet on the page where you manage the object, second, Load the objects directly to the application tables, finally, correct any errors in the spreadsheet.

Oracle Fusion Cloud means what?

Over the past decade, few of you must have been involve in talk and discussions regarding Oracle Fusion application or Oracle fusion cloud and many companies, client, techies struggle to understand what exactly this means. Essentially “Fusion” refers to Oracle’s Cloud infrastructure (“Fusion” Middleware). The architecture which supports cloud design of application. More recently, Oracle has focused communications, client and partner awareness on the business process value and business use of these applications and now refers to these as applications and underlying technology simply as “Cloud” since fusion support SaaS architecture.

Over the decade Oracle has invested heavily in Fusion middleware and applications and this is one of the biggest areas of growth for the company at the movement.

Fusion Architectural design:  Oracle Fusion applications (all applications pillars), were developed from the ground up using standards-based Fusion middleware components. These components and industry standard programming languages include Java, SOA (Service Oriented Architecture), BPM (Business Process Management), BI (Business Intelligence) and more.  Fusion applications including HCM, sits on top of these powerful middleware components and leverages all of the reporting, analytical, security and database functionality they offer. In Fusion the extensibility is a another important future or phase in implementation fusion which gives you a design is the ability to ‘extend’ the user experience with your organization’s specific functional requirements.  Clients have the ability to create enhanced user interfaces, reports, dashboards, etc.…without modifying the delivered application objects.  The ability to ‘extend’ your Fusion application is achieved within the application and middleware components.

Functionality:  Still a long way to go but a few of the core objectives in developing Fusion applications and HCM were a focus on best-in-class business processes and enhanced user experience.  The roles-based approach to Fusion functionality truly engages employees, managers and HR professionals.  Embedded intelligence and analytics within the delivered Fusion HCM application provide need-to-know information for defined roles within an organization. A centralized ‘Person Management’ user interface gives HR professionals the ability to maintain employees’ personal, employment, compensation, payroll, absence information and more.  The overall user experience was designed around the way people truly work, which increases overall productivity.

Current Fusion offerings within the HCM for client to choose:

1. Co-existence - Fusion Talent Management Base Cloud Service: Fusion HCM is designed to ‘co-exist’ with existing Oracle Applications Unlimited products including PeopleSoft, E-Business Suite and JD Edwards. For example, customers can take advantage of an existing PeopleSoft HCM install and leverage the Fusion Talent Management as a SaaS offering in the cloud.  Delivered integrations with Fusion HCM make these co-existence scenarios possible without lengthy development and implementation projects.

2. Full Cloud - Fusion Human Capital Management Base Cloud Service

3. Recruiting and On Boarding - Taleo Platform Cloud Service

Implementation/Deployment Flexibility:  Fusion Application can be installed in three ways

1    1. On premise

2    2. Hosted by Oracle Cloud as a service (SaaS)
      3. In a private cloud or a hybrid approach